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JLCD - ADMINISTERING MEDICATION TO STUDENTS

ADMINISTERING MEDICATION TO STUDENTS

  

The Board acknowledges that in certain instances it may be necessary to have medication administered to a student while in attendance at school. The Board discourages the administration of medication on school premises where other options exist. Whenever possible the first dose of a newly prescribed medication should be given at home.

 

The intent of this policy is to promote the safe administration of medications to students by school personnel and to provide for authorization of student emergency self-administration of medication from asthma inhalers, epinephrine autoinjectors, and insulin. 


This policy does not apply to medical cannabis, which is addressed in the Board’s policy JLCDA, Medical cannabis in Schools.

 

The Board authorizes the school nurse to stock and possess naloxone hydrochloride prescribed by a legally authorized individual and to administer it to any student, staff member, or visitor that the school nurse, based on the school nurse’s professional judgment, suspects to be experiencing an opioid overdose.


 The Board encourages collaboration between parents/guardians and the schools in matters involving student medication.

 

The Board disclaims any and all responsibility for the diagnosis, prescription of treatment, and administration of medication for any student, and for any injury arising from a student’s self-administration of medication.

 

 

  1. DEFINITIONS

“Administration” means the provision of prescribed medication to a student or other persons according to the orders of a health care provider. 

“Designated school personnel” are unlicensed school personnel who have completed such training in administration of medication as may be required by Maine statutes or DOE rules and who have been authorized by the school nurse to administer medication.

“Health care provider” means a medical/health practitioner who has a current license in the State of Maine with a scope of practice that includes prescribing medication.

“Indirect supervision” means the supervision of an unlicensed school staff member when the school nurse or other health care provider is not physically available on site but immediately available by telephone.

“Medication” means prescribed drugs and medical devices that are controlled by the U.S. Food and Drug Administration and are ordered by a healthcare provider.  It includes over-the-counter medications prescribed through a standing order by the school physician or prescribed by the student’s health care provider.  For the purpose of this policy, “medication” includes epinephrine and naloxone hydrochloride, but does not include medical cannabis.

“Parent” means a natural or adoptive parent, a guardian, or a person acting as a parent of a child with legal responsibility for the child’s welfare.

“School nurse” means a registered professional nurse with Maine Department of Education certification for school nursing.

“Self-administration” is when the student administers medication independently to him/herself under indirect supervision of the school nurse.

“Unlicensed school personnel” are persons who do not have a professional license that allows them, within the scope of that license, to administer medication.

II. ADMINISTRATION OF MEDICATION BY SCHOOL PERSONNEL

  1. Parental Request

In the event that no reasonable alternative exists, the parent/guardian may request in writing that medication be administered to the student during the school day.  The written request must include an acknowledgement and agreement that unlicensed personnel may administer the medication as per the health care provider’s instructions.  In addition, the request shall indicate that information regarding the student’s medication may be shared with appropriate school personnel.  Parents may provide the reason (diagnosis) requiring the administration of medication.

Requests shall be valid for the current school year only.

  1. Health Care Provider’s Order

All parental requests must be accompanied by a written order from the student’s health care provider substantiating the fact that the administration of a particular medication during the school day is necessary for the student’s health and attendance in school.  Such order must include:

  1. The student’s name;

  2. The name of the medication;

  3. The dose;

  4. The route of administration (e.g., tablets, liquid, drops); and

  5. Time intervals for administration (e.g., every four hours, before meals); 

  6. Any special instructions; and

  7. The name of the prescribing health care provider.

 

It is the responsibility of the school nurse to clarify any medication order that he/she believes to be inappropriate or ambiguous.  In accordance with Department of Education Rule Chapter 40 § 2(B), the school nurse may decline to administer a medication if he/she believes such administration would jeopardize student safety.  In this case, the school nurse must notify the parent, the student’s health care provider and the school administrator (i.e., building principal or designated administrator).

  1. Renewal of Parent Permission Requests/Forms and Health Care Provider Orders

Written parental permission requests/forms and health care provider orders must be renewed at least annually. Health care provider orders must be renewed whenever there are changes in the order.

  1. Delivery and Storage of Medication

The student’s parents shall deliver any medication to be administered by school personnel to the school in its original container and properly labeled. In the event that a parent is unable to deliver the medication, the parent must contact the school to make alternate arrangements.

No more than a 20-day (one month) supply of medication shall be kept at school, excluding inhalers and epinephrine autoinjectors. The parent is responsible for the replenishment of medication kept at school.

The parent is responsible for notifying the school of any changes in or discontinuation of a prescribed medication that is being administered to the student at school.  The parent must remove any medication no longer required or that remains at the end of the school year. Medication no longer required (or remaining at the end of the school year) must be removed by the parent/legal guardian or the student with parent permission. Medication not removed by the parent/legal guardian in a timely manner shall be disposed of by the school nurse.

The school nurse shall be responsible for developing and implementing procedures for the appropriate and secure storage of medications kept at school, and all medications shall be stored in accordance with this procedure.

  1. Record-keeping

School personnel and the student’s parent shall account for all medication brought to school.  The number of capsules, pills or tablets, and/or the volume of other medications brought to school shall be recorded.

School staff administering medication shall document each instance the medication is administered including the date, time, and dosage given.

The school nurse shall maintain a record including the parent’s request, physician’s order, details of the specific medications (including dosage and timing of medication), and documentation of each instance the medication is administered.

Records shall be retained according to the current State schedules pertaining to student health records.

  1. Confidentiality

To the extent legally permissible, staff members may be provided with such information regarding medication and its administration as may be in the best interest of the student.

  1. Administration of Medication

Medication may be administered during the school day by licensed medical personnel acting within the scope of their licenses.                        

The school nurse, under the administrative supervision of the Superintendent, will provide direction and oversight for the administration of medication to students.

All unlicensed personnel (principals, teachers, education technicians, school secretaries, coaches, bus drivers, etc.) who administer medication must receive training before being authorized to do so.

Based upon the documentation of training and competency in the administration of medication, the school nurse will make recommendations to the Superintendent/designee pertaining to authorization of unlicensed persons to administer medication.  Training that shall be acceptable for the purpose of authorization of unlicensed personnel is addressed under the section of this policy titled “Required Training of Unlicensed Personnel to Administer Medication.” 

  1. Administration of Medication During Off-Campus Field Trips and School-Sponsored Events

The school will accommodate students requiring administration of medication during field trips or school-sponsored events as follows:

The school nurse, principal, and, as appropriate, the school unit’s Section 504 Coordinator and/or IEP, will determine whether an individual student’s participation is contraindicated due to the unstable/fragile nature of his/her health condition, the distance from emergency care that may be required, and/or other extraordinary circumstances. The student’s parent and primary care provider will be consulted in making this determination.  The decision will be made in compliance with applicable laws, including the IDEA, § 504 and the Americans with Disabilities Act (ADA).

The parent must provide the appropriate number of doses needed for the duration of the field trip or school-sponsored event.

When there are no contraindications to student participation, an appropriately trained staff member will be assigned to administer medication.  The parent will be encouraged to accompany the student, if possible, to care for the student and administer medication.

All provisions of this policy shall apply to medications to be administered during off-campus field trips and school-sponsored events.  As practicable, the DOE’s “Procedure for Medication Administration on School Field Trips” will be followed.

  1. Student Self-Administration of Asthma Inhalers, Epinephrine Autoinjectors and Insulin

Students with allergies, asthma and/or diabetes may be authorized by the building principal, in consultation with the school nurse, to possess and self-administer emergency medication from an epinephrine auto injector, asthma inhaler or insulin-injecting device/emergency rescue medications during the school day, during field trips, school-sponsored events, or while on a school bus. The student shall be authorized to possess and self-administer medication from an epinephrine auto injector, asthma inhaler or insulin-injecting device if the following conditions have been met.

  1. The parent (or student, if 18 years of age or older) must request in writing authorization for the student to self-administer medication from an epinephrine auto injector, asthma inhaler or insulin-injecting device.

  2. The student must have the prior written approval of his/her primary health care provider and, if the student is under the age of 18, the prior written approval of his/her parent/guardian.  The written notice from the student’s primary care provider must specify the name and dosage of the medication, frequency with which it may be administered, and the circumstances that may warrant its use.

  3. The student’s parent/guardian must submit written verification to the school from the student’s primary care provider confirming that the student has the knowledge and the skills to safely possess and use an epinephrine auto injector, asthma inhaler or insulin-injecting device.

  4. The school nurse shall evaluate the student’s technique to ensure proper and effective use of an epinephrine auto injector, asthma inhaler or insulin-injecting device taking into account the maturity and capability of the student and the circumstances under which the student will or may have to self-administer the medication.

  5. The parent will be informed that the school cannot accurately monitor the frequency and appropriateness of use when the student self-administers medication, and that the school unit will not be responsible for any injury arising from the student’s self-medication.

A student’s authorization to possess and self-administer medication from an epinephrine auto injector or asthma inhaler may be limited or revoked by the building principal after consultation with the school nurse and the student’s parents if the student demonstrates inability to responsibly possess and self-administer such medication.

To the extent legally permissible, staff members may be provided with such information regarding the student’s medication and the student’s self- administration as may be in the best interest of the student.

Sharing, borrowing, or distribution of medication is prohibited.  The student’s authorization to self-administer medication may be revoked and the student may be subject to disciplinary consequences for violation of this policy.

  1. Dispensation of Over-the-Counter Medications and Topical Sunscreen 

Students are not allowed to possess over-the-counter medications or prescription medications except as provided in this policy.

With prior parental/legal guardian permission on the Student Information Form (located in the parent PowerSchool portal), students may receive over-the-counter medications at school. The PowerSchool portal information must be updated annually.

No cough/cold elixirs or other over-the-counter medications, or any medications that differ from the Cape Elizabeth standing physician orders will be administered to students without prior written permission from a health care provider and the parent/guardian.

Students are allowed to possess and use topical sunscreen products on school property and at school sponsored events without a note or prescription from a medical/health practitioner if the product is regulated by the federal food and drug Administration for over the counter use. There is no expectation that the school staff will supply or apply sunscreen for students.

  1. Required Training of Unlicensed Personnel to Administer Medication

Unlicensed school personnel who administer medication to students in a school setting (at school, on school transportation to or from school, on field trips, or during school-sponsored events) must be trained in the administration of medication before being authorized to carry out this responsibility.  Such training must be provided by a registered professional nurse or physician and include the components specified in Department of Education Rules Chapter 40 and other applicable Department of Education standards, recommendations, programs, and/or methodologies.

The trainer shall document the training and competency of unlicensed school personnel to administer medication.  Based upon a review of the documentation of training and competency in the administration of medication, the school nurse will make recommendations to the Superintendent/designee pertaining to authorization of such unlicensed personnel pertaining to authorization to administer medication.

Following the initial training, a training review and information update must be held at least annually for those unlicensed school personnel authorized to administer medication.

  1. Delegation and Implementation

The Superintendent/designee shall be responsible for developing administrative procedures and/or protocols to implement or supplement this policy.

Such procedures/protocols shall include direction regarding:

  1. Safe transport of medication to and from school;

  2. Administration of medication during field trips and school-sponsored events;                              

  3. Accountability for medications, particularly those regulated by Schedule II of the Controlled Substances Act;

  4. Proper storage of medication at school;

  5. Training of appropriate staff on administration of emergency medications including the standards for the signs and symptoms of anaphylaxis or hypoglycemia, and the use of epinephrine autoinjectors or emergency rescue medications;

  6. The procedure to follow in the event of a medication reaction;

  7. Access to medications in case of a disaster;

  8. The process for documenting medications given and medication errors; and 

  9. The proper disposal of medications not retrieved by parents.

 ADMINISTRATIVE PROCEDURES

The Superintendent/designee shall develop any administrative procedures necessary to implement this policy and as required by Maine Department of Education Rules.

 

  • 20-A M.R.S.A. §§ 254(5); 4009(4); 4502 (5)(N); 6305
  • Me. Dept. of Ed. Rule Ch. 40 (2016)
  • 21 USC §801 et. seq. (Controlled Substances Act)
  • 28 C.F.R. Part 35 (Americans with Disabilities Act of 1990)
  • 34 C.F.R. Part 104 (Section 504 of the Rehabilitation Act of 1973)
  • 34 C.F.R. Part 300 (Individuals with Disabilities Education Act)

 

Cross Reference: 

  • JLCD-E – Medication Administration on School Field Trips (Me. DOE)   
  • LCDA – Medical Cannabis in Schools
  • IHOA - Field Trips and Other Student Travel

 

Adopted:

  • February 11, 2014

Revised:

  • December 12, 2017
  • October 10, 2023






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