Skip to main content

OPERATIONS MANAGER - FACILITIES

The operations manager position is based in a fast-paced environment with a high demand for organizational skills. Under the 'One Town Concept', this position will serve both the Town of Cape Elizabeth along with the Cape Elizabeth School Department.

QUALIFICATIONS: 

  1. Education: High School Diploma (minimum), Associate or Bachelor's degree or equivalent preferred
  2. Experience in a school support setting preferred
  3. Hold a valid Maine Department of Education Criminal History Records Check (CHRC)
  4. Self-starter and able to work with limited supervision
  5. Exceptional clerical, communication, organizational, and technical skills required

REPORTS TO:

Cape Elizabeth Director of Facilities

JOB GOAL - 

 

PERFORMANCE RESPONSIBILITIES:

    • Provide administrative support to the Facilities Director
    • Oversee the town and school custodial team
    • Collaborate with school administrators, as needed, to ensure facility and staff needs are addressed
    • Interact with students, staff and parents/guardians in a courteous, professional manner
    • Understand access control software and be able to make changes
    • Code invoices to appropriate accounts with appropriate town or school budgets
    • Oversee employee records, including CHRC status, physicals required for employment, etc.
    • Schedule facility use requests/reservations
    • Oversee facility keys accountability and assignment
    • Maintain statistical data
    • Assist with budget monitoring
    • Monitor facilities dept mail and email
    • Monitor facilities dept work orders
    • Monitor facilities dept certificates of insurance
    • Prepare department documents (Word, Excel, Google Apps for Education, etc.)
    • Maintain Operations Manual
    • Conduct Site Supervisor Training
    • Run, distribute and review financial software (ERP/MUNIS) reports
    • Oversee and submit department payroll and leave time
    • Conduct annual employee training
    • Answer and respond to facilities department phone calls
    • Other duties as assigned

EQUIPMENT USED:

Computer, printer, calculator, telephone, copy machine, fax machine, and other pieces of general office equipment.

WORKING CONDITIONS:

Mental Demands: calculating, comparing, editing, problem-solving, evaluating, interpreting, organizing, consulting, analyzing, planning, designing, documenting, specifying, coordinating, implementing, presenting

Physical Demands: The physical demands listed here are representative of those that are required to successfully perform the essential functions of this job: sitting, walking, climbing stairs, operating computers and other equipment, using tools, and lifting or moving up to 25 pounds.

Environmental Conditions: inside, working around moving objects, working alone.

TERMS OF EMPLOYMENT:

Mondays through Fridays, in office, 8:30am - 5:00 pm, with 30-minute paid lunch break. Twelve-month year. Compensation and work hours in accordance with recommendation established by Superintendent and Facilities Director.

EVALUATION:

The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Director of Facilities will perform the evaluation.

The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally, and efficiently and in compliance with all district policies and procedures as well as all federal and state laws.

NOTE:

The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.

School Board Approved:

  • June 20, 2012 (originally Administrative Assistant to Director of Facilities and Transportation)
  • September 14, 2021
Back to top