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draft SUPERINTENDENT

QUALIFICATIONS:

Education/Certification

  • Maine Department of Education certification as Superintendent (010)
  • Certificate of Advanced Study or doctorate

REPORTS TO:

School Board

SUPERVISES 

Directly or indirectly, every school system employee.

 

JOB GOAL:

To provide leadership in developing and maintaining the best possible educational programs and services for the students of our school system.  To lead, guide, and direct every member of the administrative, instructional, and support services teams in setting and achieving the highest standards of excellence in educational programs and operating systems.  To be responsible for a system of supervision and evaluation for all staff designed to meet the goals of the school system.  To oversee and administer the use of all facilities, property, and funds in the best interests of students and the school system.

 

PERFORMANCE RESPONSIBILITIES AND CRITERIA:

The criteria for performing the job responsibilities of the Superintendent include the ability to function effectively in the following categories:  A) Communication; B) Community Relations; C) Curriculum; D) School/Community Involvement; E) Leadership; F) Organizational Management; G)  Personnel Management; H) School Facility Management; I) School Finance/Budgeting; J) School Improvement; K) Staff Development; L) Superintendent/Board Relations; and M) Supervision/Evaluation.

A)  Communication – Able to communicate clearly with staff, parents, students, and community, both verbally and in writing.

  1. Keeps the public informed of the status of the schools.
  2. Conducts meeting of administrators, teachers and other staff members as necessary for the discussion of matters concerning the improvement and welfare of the schools.
  3. Communicates to all staff members, directly or through delegation, actions of the Board relating to personnel matters and receives from employees communications to be made to the Board.
  4. Confers as appropriate with professional and lay groups concerning the school program and transmits suggestions to the Board and others, as appropriate.

B)  Community Relations – Recognizes the importance of both stimulating and reflecting community needs/wants regarding education.  Demonstrates ability to involve the community in developing and implementing goals.  Views the community/school relationship as a partnership.

  1. Establishes and maintains a program of public relations to keep the public well informed of the activities and needs of the school system, affecting a wholesome and cooperative working relationship between the school and the community.
  2. Communicates with and understands the needs and perspectives of various community groups.
  3. Attends, or delegates a representative to attend, meetings of municipal agencies at which matters pertaining to the school system appear on the agenda or are expected to be raised.
  4. Keeps the public informed about current educational practices, educational trends, and the policies, successes and challenges of the schools.

C)  Curriculum – Strong commitment to leading the effort to define and deliver an effective, consistent curriculum K-12.

  1. Administers

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    educational

    SPECIFICprograms PERFORMANCEdesigned RESPONSIBILITIESto MAYmeet INCLUDEthe BUTneeds AREof NOTthe NECESSARILYcommunity LIMITEDand TO:

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    Administration/carry out the policies of the Board.

  2. Conducts reviews of the total school program, and advises the Board on recommendations for the educational advancement of the schools.
  3. Recommends to the Board adoption of courses of study, curriculum, teaching materials, etc.
  4. Oversees timely revisions of curriculum and courses of study.

D)  School/Community Involvement – Visible in the schools, aware of current issues and activities in the schools, and shows an interest in community affairs.

  1. Visits schools and classrooms as appropriate.  Attends a reasonable number of student/staff events.
  2. Seeks to stay informed about issues and activities in the schools.
  3. Has a reasonable level of knowledge of administrators, staff, and students.
  4. Has a reasonable level of knowledge of community events, concerns, accomplishments, and direction.

E)  Leadership – Able to motivate, lead, guide and direct people.  Committed to implementing the Mission and Vision Statement of the school system.

  1. Facilitates the development of and implements a collaborative educational vision and assists the Board in setting priorities for the school system.
  2. Serves as the educational leader of the school system.  Performs job responsibilities using the Mission and Vision Statement as a guide.
  3. Communicates the educational vision and priorities effectively to staff, students, and community.
  4. Attends conventions and conferences to keep abreast of latest educational trends.
  5. Ensures that policies, procedures and school rules promote a safe, respectful, and healthy school environment.

F)  Organizational Management:

Management
    – Uses a systematic approach to managing and improving the schools.  Excellent organizational skills, working knowledge of school law, and proven ability to resolve organizational conflicts.

  1. AssumeAdministers, as chief school executive, the development, maintenance, and improvement of the educational program.
  2. Maintains, directly or through delegation, such personnel records, pupil accounting records, business records and other records as required by law and/or Board policy.
  3. Files or causes to be filed, all reports required by state or federal laws/regulations.
  4. Advises the Board of the need for new and revised policies, and ensures that all policies of the Board are implemented.
  5. Makes administrative decisions necessary for the effective and efficient operations of the schools.  Acts on own discretion when emergency actions necessary in matters not covered by Board policy.  Reports such emergency actions to the Board and recommends policy for future guidance.
  6. Develops and implements rules and procedures for staff and students as necessary to comply with Board policies, and state and federal laws/regulations.
  7. Delegates to other staff, at own discretion, the exercise of any powers and duties, with the knowledge that such delegation does not relieve the Superintendent of final responsibility for development,any revision,actions taken.
  8. Implements Board policies and evaluationstate laws/regulations for the promotion, retention and acceleration of students.
  9. Makes recommendations to the Board concerning the transportation of students in accordance with Board policies, state laws/regulations, and student safety considerations.

G)  Personnel Management – Excellent people skills.  Ability to recruit and retain high quality staff.  Strong personnel management practices and understanding of collective bargaining issues.

  1. Develops and implements a hiring process that complies with applicable state and federal laws and attracts the most qualified candidates.
  2. Nominates to the Board for employment the most qualified and competent teachers and administrators.
  3. Employs the most qualified and competent support staff.
  4. Develops job descriptions for all staff, subject to Board review and approval.
  5. Assigns and transfers employees as the interests of the district'sschool curriculumsystem require, and professionalreports such actions to the Board for information and record.
  6. Participates, as deemed appropriate by the Board, in negotiations with recognized employee bargaining units.
  7. Handles employee grievances or problems in accordance with applicable Board policies, collective bargaining agreements, and/or state/federal laws and regulations.
  8. Establishes and implements personnel policies and procedures for non-union staff.
  9. Ensures that the Board complies with meet and consult requirements on educational policy issues.

H)  School Facility Management – Good understanding of facilities management, including development programof long-term maintenance plans, and budgeting/planning for future building needs.

  1. Makes recommendations to the Board on the location and size of new school sites and additions to existing sites; the location and size of new buildings on sites; plans for new school buildings; appropriates for sites and buildings; and improvements, alterations and changes in buildings and equipment.
  2. Plan, organize,Develops and directimplements implementationshort and long-term maintenance plans for school buildings and grounds, delegating particular duties as the Superintendent deems appropriate.
  3. Includes maintenance and other facilities/equipment needs in budget planning.
  4. Develops and implements guidelines and procedures governing the use and care of districtschool curriculumfacilities and state/local assessment system. [NWEA]property.
  5. ServeRecommends asto Re-certificationthe CommitteeBoard Liaisonsales of surplus property no longer needed and authorizes the proper execution of such sales.

I)  School Finance/Budgeting – Strong knowledge of school finance, including budget development and management.  Ability to effectively communicate with the MEBoard, DOEstaff, community and local municipal officials.  Clear understanding of federal, state, and local funding issues.

  1. Demonstrates the ability to perform effective financial forecasting and long and short-term financial planning.
  2. ProvideSupervises leadershipthe preparation and coordinationpresentation of the annual budget and recommends it to the Board for approval.
  3. Establishes and maintains efficient procedures and effective controls for all expenditures of school funds in collectingaccordance with the adopted budget.
  4. Clearly explains proposed budgets, needs and usingpriorities assessmentto datathe Board, community and local municipal officials.
  5. Conducts all financial operations and purchasing with Board policies and applicable state/federal laws/regulations.
  6. Maintains appropriate financial accounts and ensures that audits are performed on an annual basis.
  7. Provides prior notice to the Board when there is a need to depart from Board policy in any financial matter.

J)  School Improvement – Commitment to supervise and evaluate school programs in the spirit of continuous improvement.  Understanding of educational practice, research, and national/state/local initiatives, including Maine’s Learning Results.  Ability to frame issues for discussion, reach timely decisions, and implement change.

  1. Develops, implements, and monitors the change process to improve studentthe learningeducational program.
  2. SuperviseIs familiar with current research and educational issues.
  3. Involves the maintenancestaff and community in plans to improve the educational program.
  4. Ensures that there is a comprehensive system of accuratestudent recordsassessment onin K-12place.
    5. curriculum
  5. Informs and related assessments
  6. Conduct committee meetings at bothadvises the districtBoard about educational programs and buildinginstructional level as necessary for district coordination of curriculum/assessments
  7. Coordinate summer work as it relates to development, implementation, and assessment of curriculum, instruction, and local assessment system Budgeting/Program Funding
  8. Prepare and submit the District-wide portion of the curriculum and professional development budgetary requests and monitor expenditures of allocated funds associated with: Improvement of Instruction, Gifted & Talented, ELL,Title I, and Title II Grant
  9. Complete grant applications and performance reports
  10. Seek additional grant and/or funding opportunitiespractices in the areaschools.
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  11. Communicates curriculum,effectively assessmentwith staff, students and professionalcommunity developmentabout educational trends, curriculum needs and instructional programs.
  12. Ensures

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    • Collaborateeducational program complies with administrators,Board department leaders, team leaders,policies and staffapplicable withstate regardand federal laws/regulations.
    • Ensures that administrators and teachers communicate student progress and school curricula to comprehensive planning in curriculum, assessment, and professional development
    • Respond to written, electronic and oral requests for information with regard to professional development, curriculum, and assessment from appropriate sources
    • Communicate with staffparents on a regular basisbasis.

K)  Staff Development – Committed to and fosters continuous staff improvement.  Emphasizes both system wide and individual development.

  1. Fosters an environment that encourages continuous learning and improvement on the part of school staff.
  2. Develops and implements an effective system of staff development focused on improving the educational and operational programs of the schools, with regardappropriate input from the Board, administration and staff.
  3. Provides reasonable opportunities for staff to professionalparticipate in conferences, visitations, and course work within the framework of the school system’s budget.
  4. Ensures that all staff is involved in the school system’s staff development opportunitiesopportunities.
  5. KeepInforms the Superintendent,Board of staff development priorities, needs, and activities.

L)  Superintendent/Board Relations – Understands that the Superintendent is responsible for management of the schools under the Board’s policies and is accountable to the Board.  Supports and facilitates the work of the Board.  Maintains open communication with the Board.

  1. Supervises and ensures compliance with all laws, regulations and Board policies.
  2. Keeps the Board informed about programs, activities, accomplishments, problems, and needs of the schools.
  3. Presents information and recommendations necessary to assist the Board in performing its duties effectively, including the need for policy on particular subjects.
  4. Schedules and attends meetings of the Board.
  5. Serves as Secretary to the Board as required by law.
  6. Serves as an ex-officio member of all school administrators,system/Board committees, attending meetings as specified by the Board.
  7. Advises and recommends action by the Board as appropriate concerning students and staff informeddisciplinary ofissues.
  8. Assists the district'sBoard curriculum,in assessmentdeveloping annual and professionallong-range developmentgoals relatedfor activitiesthe andschool initiativessystem.
  9. Disseminate information related to our progress in implementing district plans and meeting district goals as related to curriculum implementation, professional development, and student achievement Curriculum/Instruction
  10. Provide training and resources for staff inRepresents the utilizationschool of assessment data to inform instruction
  11. Work with staff at the building levelsystem with the goal of creating an ongoing cycle of implementation, review, and renewal for curriculum and assessment
  12. Facilitation of horizontal and vertical integration of curriculum Educational Leadership
  13. Participate in School Board meetings and sub-committee meetings as warranted
  14. Oversee the district’s Gifted & Talented and ELL services 
  15. Oversees the district’s teacher and administrator evaluation system.
  16. Engage District Administration and staff in on-going PLC collaboration
  17. Assist in the implementation of Response to Intervention (RTI) Programs in Cape Elizabeth School Department 
  18. Provide direction in the area of curriculum, instruction and professional development in all aspects of K-12 education Educational Renewal
  19. Assume responsibility for monitoring own professional growth and development through participation in professional organizations, attendance at regional, state, and national meetings, enrollment in advanced coursework and the like
  20. Keep abreast of educational changes and developments by attending appropriate meetings, reading professional journalsmedia and other publications,groups andas discussingdeemed problemsappropriate of mutual interest with others inby the fieldBoard.
  21. Assist in the organizing of district renewal efforts and strategic planning
  22. Work with building principals and team leaders to design meaningful ways to monitor the implementation of the curriculum, local assessment system, and improvement of instructional strategies Professional Development
  23. Facilitate the implementation of instructional strategies necessary for achievement of the Maine Learning Results
  24. Plan, lead, and/or participate in the training of district staff as it relates to support of curriculum/assessment design and implementation
  25. Facilitate dialogue at the district and building levels regarding professional development to be implemented in the district
  26. Evaluate the effectiveness of the professional development program utilizing data related to student achievement and instructional improvement Other
  27. Serve as district’s Affirmative Action/Title IX Coordinator
  28. Facilitates Evaluation Committee and oversees Teach Point
  29. Assign peer mentors to new staff
  30. Meet with mentors throughout the year
  31. PerformPerforms such other tasks as may be assigned by the Board.

M)  Supervision/Evaluation – Understands the importance of accountability for staff and self.  Uses an evaluation process that establishes clear performance standards and follows through to resolve performance issues.

  1. Develops and implements an effective system of supervision and evaluation for all staff, based on Board policies and with appropriate input from administration and staff.
  2. Oversees methods of teaching, supervision, evaluation and administration in the schools.
  3. Disciplines employees as necessary and reports such actions to the Board as appropriate.
  4. Recommends salary changes or dismissal of staff members to the Board for final action.

 

TERMS OF EMPLOYMENT:

Work year shall be twelve (12) months.  Length of contract, salary and benefits shall be determined by the Board and Superintendent under the Superintendent’s individual contract.

 

EVALUATION:

The

Performance basisshall be evaluated in accordance with the provisions of the Board’s policy on evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Superintendent will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws.Superintendent.

NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.

APPROVED: June

11,

Cross 2013Reference: (as DirectorPolicy CBI - Evaluation of Instruction)the Superintendent

 

School Board APPROVED:

December 12, 2006

REVISED:

May 10, 2011

Revised:  April 14, 2015

RENAMED: 

  • September 13, 2016 (Director of Teaching and Learning)
  • May 11, 2021 (Assistant Superintendent)
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