CEHS Registrar - Administrative Specialist

 

QUALIFICATIONS

Education/Certification


Associate’s degree or equivalent work experience required. Bachelor's degree preferred. Hold a valid State of Maine Criminal History Records Check (CHRC) approval.


Special Knowledge/Skills:



Experience:


Demonstrated aptitude or competence for successful fulfillment of assigned performance responsibilities.

REPORTS TO

High School Principal and Assistant Principals

JOB OVERVIEW:


The Cape Elizabeth High School Registrar is responsible for creating the framework for teacher assignments and scheduled classes, managing and maintaining student records, ensuring compliance with State and Federal regulations, and providing essential support to students, families and staff regarding enrollment, transcripts and graduation requirements. The role requires strong organizational skills, attention to detail and excellent communication abilities to ensure smooth administrative operations within the school.




PERFORMANCE RESPONSIBILITIES:


Access Control:


  • Works in cooperation with all Administrative Specialists to act as the first line of defense, prioritizing the security and safety of the students, staff and visitors, and ensuring that only authorized individuals are allowed access into the school building.

Student Records & Data Management:



Enrollment & Graduation Support:



Communication & Customer Service:




Administrative & Compliance Duties:



EQUIPMENT USED:


Computer, printer, calculator, telephone, copy machine, facsimile software, and other pieces of general office equipment.

WORKING CONDITIONS:


Mental Demands:

Access control, emotional, calculating, comparing, editing, problem solving, evaluating, interpreting, organizing, consulting, analyzing, planning, designing, documenting, specifying, coordinating, implementing, presenting.

Physical Demands:

Sitting, standing, climbing stairs, adjusting, connecting, lifting (up to 25lbs), bending, keyboarding, pulling, pushing, carrying, writing, walking, operating equipment.

Environmental Conditions: 

Inside, no access to sunlight, working around moving objects, working alone.

TERMS OF EMPLOYMENT:


Wages and work year will be in accordance with the negotiated collective bargaining agreement.

EVALUATION:


The basis of the evaluation will be the extent to which the performance responsibilities of the job overview are met. The High School Principal will perform the evaluation.

NOTE


The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.

School Board Approved

March 13, 2007

Revised:

May 13, 2025

Revision #2
Created 16 May 2025 20:12:52 by Andrea Fuller
Updated 22 May 2025 13:52:33 by Andrea Fuller