# CEHS Main Office - Administrative Specialist

###  

### **QUALIFICATIONS**

#### **Education/Certification**:

Associate degree or equivalent work experience. Hold a valid State of Maine Criminal History Records Check Approval.

<div id="bkmrk--1"></div>#### **Special Knowledge/Skills**:

<div id="bkmrk-knowledge%2C-understan">- Knowledge, understanding, and demonstrated aptitude or competence in the performance responsibilities listed below: 
    - Ensuring security/safety of the building and its occupants
    - Strong organizational skills
    - Handle multiple projects professionally
    - Computer skills
    - Exercise independent judgement, prioritize tasks and work independently with a high degree of accuracy
    - Team oriented with excellent interpersonal and communication skills
    - Willing to participate in ongoing in-service training as requested
    - Maintain a high level of ethical behavior and confidentiality of information as required by law

</div>#### **Experience**:

<div id="bkmrk-demonstrated-aptitud">Demonstrated aptitude or competence for successful fulfillments of assigned performance responsibilities.</div><div id="bkmrk--2"></div>### **REPORTS TO**:

<div id="bkmrk-cehs-principal-%26-co-">CEHS Principal &amp; Co-Assistant Principals</div><div id="bkmrk--3"></div>### **JOB GOAL**:

<div id="bkmrk-to-assist-the-princi">To assist the Principal &amp; the Co-Assistant Principals with tasks necessary for the e?cient operation of the school.</div><div id="bkmrk--4"></div>### **PERFORMANCE RESPONSIBILITIES**:

<div id="bkmrk--5"></div>- Works in cooperation with all Administrative Specialists to act as the first line of defense, prioritizing the security and safety of the students, staff and visitors, and ensuring that only authorized individuals are allowed access into the school building.
- Provide administrative specialist support
- Prepare all attendance reports for the Co-Assistant Principals
- Monitor the daily and per period attendance using PowerSchool
- Send daily skip reports to teachers and students
- Assign &amp; monitor locker distribution
- Order &amp; maintain the inventory of school supplies
- Maintain office equipment
- Assists faculty, parents, and students with questions and requests
- Create and send Daily Announcements to parents, students, and staff via the preferred platform
- Compile student attendance data via phone calls/message, email, eNote *(a PowerSchool customization)* &amp; handwritten note collection
- Provide support for graduation committee tasks
- Maintain the main conference room schedule via Google Calendar
- Answers phone and respond to all requests by teachers, parents, and students
- Complete tardy and dismissal slips to students as needed
- Greet and assist all people entering the building
- Distribute incoming U.S. mail
- Perform other duties as assigned by the Principal &amp; the Co-Assistant Principals

<div id="bkmrk--6">  
</div>### **EQUIPMENT UTILIZATION**: 

<div id="bkmrk-laptop-computer%2C-cop">Laptop computer, copier with printing, scan, and fax operations, mailing system machine, and other general office equipment</div><div id="bkmrk--7">  
</div>### **WORKING CONDITIONS**

#### Mental Demands

<div id="bkmrk-calculating%2C-compari">Calculating, comparing, editing, problem-solving, evaluating, interpreting, organizing, consulting, analyzing, planning, designing, documenting, specifying, coordinating, implementing, and presenting</div>#### Physical Demands

<div id="bkmrk-sitting%2C-standing%2C-c">Sitting, standing, climbing stairs, adjusting, connecting, lifting (up to 25lbs.), bending, keyboarding, pulling, pushing, carrying, writing, walking, operating equipment</div>#### Environmental Conditions

<div id="bkmrk-inside%2C-and-comforta">Inside, and comfortable working alone</div><div id="bkmrk--8"></div>### **TERMS OF EMPLOYMENT**:

<div id="bkmrk-wages-and-work-year-">Wages and work year in accordance with negotiated collective bargaining agreement.</div><div id="bkmrk--9"></div>### **EVALUATION:** 

<div id="bkmrk-the-basis-of-the-eva">The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The principal will perform the evaluation.</div><div id="bkmrk--10">  
</div>#### NOTE:

<div id="bkmrk-the-above-job-descri">The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.</div><div id="bkmrk--11">  
</div>### **School Board Approved:** 

<div id="bkmrk-march-13%2C-2007">March 13, 2007</div><div id="bkmrk--12">  
</div>### **Revised:**

<div id="bkmrk-may-13%2C-2025">May 13, 2025</div>