# Educational ADMINISTRATORS C.E. Educational Administrators job descriptions. # Athletic Director CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: Athletic Director QUALIFICATIONS: Education /Certification - Maine Department of Education Athletic Director certification (215) or equivalent/State of Maine Administrator Certificate. Special Knowledge/Skills - Successful experience working in a leadership role as an educator or coach - Demonstrated ability in working with high school age students and their parents - Knowledge and experience in team problem solving process - Previous experience as a high school or middle school coach REPORTS TO: High School Principal SUPERVISES: Cape Elizabeth School Department Athletic programs JOB GOAL: To use leadership, supervisory, and administrative skills to develop, maintain, and improve the athletic program for the students of the Cape Elizabeth School Department. PERFORMANCE AREAS: - Administration/Organizational Management – The ability to practice participatory management; possession of good organizational skills and the knowledge of effective administration of an athletic program. - Budgeting Management – The ability to effectively and efficiently utilize and manage the athletic facilities through a working knowledge of athletic finance, such that the needs of the athletic program can be effectively represented in the budgeting process, including budget development, acceptance, and implementation. - Communications – The ability to articulate effectively, both orally and in writing, the successes and needs of the athletic program with the school board, school administration, superintendent, staff, students, parents, and the general public - in large and small groups and with individuals. - Community Relations – The ability to relate positively to the public; a view of the athletic/school relationship as a partnership; recognition of the need to be visible and active at athletic events and understanding the importance of considering school and community needs and wants. - Educational Leadership – The ability to inspire, motivate, guide and direct coaching staff in setting and achieving the highest standards of sportsmanship in athletics for the school and district. - Involvement in School and Community – The ability to perform responsibilities as a visible presence at athletic events, participating in and attending other school events to the extent possible. - Personnel Management – The ability to recognize program staffing needs, to perceive in coaching candidates the potential for suitability, and to contribute to an effective recruitment/selection/retention process. - Professional Development – The ability to contribute to the development and implementation of professional growth and staff development programs that raise both aspirations and expertise. - Supervision/Evaluation – The ability to supervise and evaluate coaches and all activities through knowledge and the commitment to contribute to the improvement of programs in general. SPECIFIC PERFORMANCE RESPONSIBILITIES MAY INCLUDE BUT ARE NOT NECESSARILY LIMITED TO: - Administration/Organizational Management - Plan, organize, and direct (or oversee/approve) implementation of all school athletic activities. - Work with other members of the leadership team (central office and other administrative staff) on matters and issues related to facility use, transportation, and schedule impact. - Collaborate on a regular basis with the Community Services Director regarding programmatic and systematic issues. - Provide for the athletic transportation needs of both the high school and middle school athletic programs. - Assume responsibility for all required MPA forms and the like. - Maintain a current accurate inventory of all equipment and uniforms. - Schedule athletic contests and activities within established league and MPA guidelines to best meet the program needs. - Maintain high standards of athletic conduct and sportsmanship, and enforce discipline as necessary, affording appropriate due process to students and parents. - Assign site supervisor in the absence of the athletic administrator. - Establish positive guides for proper athlete conduct and the maintaining of fair, consistent discipline. - Maintain an environment that promotes good sportsmanship at all athletic events. - Supervise the maintenance of facilities that abides by all regulations and safety requirements. - Conduct coaches’ meetings as necessary for the proper functioning of the program. - Participate in league meetings, MPA meetings, and in such other meetings as may be required or appropriate. - Provide for appropriate officials, timers, scorers, and the like for proper game and practice organization. - Be aware of student, school, and community conflicts when scheduling events. - Budgeting/Facilities and Program Management - Prepare and submit the athletic budgetary requests, and monitor expenditures of allotted funds. - Supervise the maintenance of all required athletic forms and reports. - Oversee appropriate accounting and control of school funds, gate receipts, student participation fees, booster accounts, and athletic activities accounts. - Collaborate with the Community Services Director to assume responsibility for the safety and administration of all athletic facilities. - Provide for adequate inventorying of athletic program equipment , and for the securing of and accountability for that property. - Seek input from coaches and Extra-Curricular Committee regarding budget requests. - Communications - Keep the Principals and Superintendent informed of the school’s activities and issues. - Publicize schedules of games and events. - Respond to written, oral, and electronic requests for information from appropriate sources. - Maintain an open door policy for parents, coaches, and athletes. - Develop and implement a plan for communicating with parents of athletes on a regular basis. - Community Relations - Inform all Booster organizations of related policies and procedures of the School Board and oversee compliance with said policies and procedures. - Act as liaison between the school and the community, interpreting athletic activities and policies of the school and encouraging community support in athletic events. - Work with the Superintendent to plan and schedule the Booster Organization Coordinating Committee meetings. - Assume responsibility for all official school correspondence and information pertaining to the athletic department. - Educational Leadership: - Assume leadership role in long term planning with regard to new programs and the overall direction of the program. - Establish and maintain a school climate that enhances good sportsmanship and sound coaching principles. - Lead and monitor the development and appropriateness of the athletic program. - Assume responsibility for the interpretation and implementation by the coaching staff of all school board policies, administrative procedures/regulations, and coaches’ handbook. - Serve as a member of such committees and attend such meetings as the principals and/or superintendent may direct. - Promote the Philosophy and Beliefs of the Cape Elizabeth Athletic Program as adopted by the Cape Elizabeth School Board. - Educational Renewal - Assist in the organizing of athletic renewal efforts and strategic planning. - Work with building principals and team leaders to design meaningful ways to monitor the implementation of improvement programs and strategies for athletics. - Keep abreast of athletic program changes and developments by attending appropriate meetings, reading professional journals and other publications, and discussing problems of mutual interest with others in the field of athletics. - Involvement in School and Community - Maintain active relationships with students and parents. - Participate in special events to recognize athletic achievement. - Establish and maintain relationships with local community groups and individuals: - To foster understanding and solicit support for overall athletic program objectives and programs; and - To interpret school building policies and procedures as they relate to athletics. - Personnel Management - Coordinate personnel needs with appropriate members of the administrative team. - Recommend new coaches or renewal of coaches to the superintendent. - Participate in the recruiting, screening, nominating, training, assigning, and evaluating of coaches. - Discuss, mediate, and resolve individual student athlete problems. - Provide for the orientation of new coaches to familiarize them with the Coaches’ Handbook. - Professional Development - Orient newly assigned coaches and assist in their development, as appropriate. - Assume responsibility for monitoring own professional growth and development through participation in professional organizations, through attendance at regional, state and national meetings, through enrollment in advanced coursework and the like. - Review and discuss at least annually the philosophy, beliefs, and contents of the Coaches’Athletic Handbook. - Supervision/Evaluation - When possible provide mentors for newly assigned coaches. - Assume responsibility for supervision of all coaches assigned to the program. - Supervise the coaching practices and take corrective action as appropriate. - Assume responsibility for evaluating and counseling of all coaches regarding individual and group performance. - Provide access for certification workshops so all coaches meet requirements. - Recommend, according to established procedures, the dismissal or non-renewal of a coach whose performance is unsatisfactory. - Assume responsibility for the supervision and evaluation of the school district’s athletic program. - Analyze and discuss parent feedback surveys with coaches and the High School Principals. - Other - Provide conferences between parents, athletes and coaches on an as needed basis. - Prepare or supervise the preparation and submission of reports, records, lists, and all other paperwork required or appropriate to the school’s administration. - Perform such other tasks as may be assigned by the Principal or Superintendent. - Coordinate athletic activities between the High School and Middle School. TERMS OF EMPLOYMENT: Applicable terms of Cape Elizabeth Administrators Association agreement. EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The High School Principal will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. APPROVED: June 13, 2006 Revised: October 9, 2012 # DEAN of STUDENTS (Grades 7-12) CAPE ELIZABETH SCHOOL DEPARTMENT Job Description Title: Dean of Students (Grades 7-12) ## **QUALIFICATIONS**: ### **Special Knowledge/Skills**: - Maine Certification: (045) assistant building administrator - Must hold an approved Maine Criminal History Record Check (CHRC) - Successful experience working in a leadership role in education - Demonstrated ability in working with students - Knowledge of the philosophy and programming of high school and middle school level education - Knowledge of/experience in team problem-solving processes ## **REPORTS TO**: CEHS Principal ### **Performance Responsibilities**: - Create opportunities and develop programming (or program plans) for students (7-12) to foster and enhance skills in these areas: - Leadership growth - Executive functioning - Personal Agency - Social-emotional development - Support the successful transition of CEMS students to CEHS - Offer opportunities for students to foster connections with other leaders - Collaborate with the athletic director, coaches, and advisors to advance leadership of student participants in extracurricular activities - Foster community involvement and connections with students and staff - Lead & support various district committees and roles - Chair the District Dropout Prevention Committee - Serve as the District McKinney-Vento Liaison - Co-Chair the District and the District/Town Safety Team Meetings - Serve as a member of the District Wellness Committee - Engage in other school and district initiatives that align with common objectives - Be responsible for any other tasks that may be assigned ## **TERMS OF EMPLOYMENT**: Follows the school calendar (183 working days). Other terms applicable to the Cape Elizabeth Educational Administrators' Association agreement. The position may be part-time based upon district needs as determined by the Superintendent. ## **EVALUATION**: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The High School Principal, with input from the Middle School Principal, will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. ### School Board Approved: - May 14, 2024 *\[Originally a pilot position for the 2024-2025 school year.\]* - April 14, 2026 [Word version](https://docs.google.com/document/d/1WQFEC5VZ9mZtXIU9wbNXGQQCcUi0TIUHthpawu3iUe8/edit?usp=sharing) # High School Assistant Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: High School Assistant Principal QUALIFICATIONS: Education/Certification: - Maine certification as a teacher and as assistant building administrator or equivalent/Maine certificate 045 - Masters degree completed or in process Special Knowledge/Skills: - Successful experience working in a leadership role in either education or business - Demonstrated ability in working with high school age students and their parents - Knowledge of the philosophy and programming of high school level education - Knowledge of experience in team problem solving processes REPORTS TO: Principal of Cape Elizabeth High School and Superintendent of Schools SUPERVISES: Faculty and staff of Cape Elizabeth High School as assigned by the High School Principal or the Superintendent of Schools JOB GOAL: To assist the High School principal in managing and supervising the educational program at the school PERFORMANCE RESPONSIBILITIES: - Assist in the performance of all the responsibilities of the Principal, including but not limited to: - Distribution of faculty responsibilities during non-instructional time - General student management in the areas of discipline, attendance, records and reporting - Evaluation of non-teaching personnel - Evaluation of teaching personnel - Assist the Principal with all school-wide issues by attendance at meetings with department heads, faculty, administrative groups, and school boar as assigned. - Assist the Principal, Community Services Director, and Athletic Director by sharing in the monitoring of all school sponsored activities. High School Assistant Principal - Communicate both orally and in writing to parents and students as appropriate. - Serve as a member of the District Leadership Team. - Chair the Positive Action Committee for potential dropouts and the Pupil Services Team. - Serve, as needed, as the administrative representative at the IEP’s for special education students. - Represent the high school on the Support Services Team. - Serve as liaison for building maintenance. - Assist in curriculum development, K-12, as evidenced in instructional practices, educational initiatives, and supervision. - Be responsible for any other tasks that may be assigned by the Principal or the Superintendent. TERMS OF EMPLOYMENT: Applicable terms of the Cape Elizabeth Educational Administrators Association agreement. EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The High School Principal will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. School Board Approved: 10.13.15 # High School Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: High School Principal QUALIFICATIONS: Education /Certification - Maine Department of Education certification as Principal or equivalent/State of Maine Administrator Certificate 050 - Minimum of Masters Degree Special Knowledge/Skills - Successful experience working in a leadership role in education - Working knowledge of curriculum, professional development and assessment - Excellent skills in communicating and collaborating with staff and parents - Excellent skills in supervising and evaluating staff REPORTS TO: Superintendent of Schools SUPERVISES: Faculty and Staff of Cape Elizabeth High School JOB GOAL: To use leadership, supervisory, and administrative skills to develop, achieve and maintain the best possible educational program for the students of Cape Elizabeth that support the mission, vision and beliefs of the Cape Elizabeth School Department. PERFORMANCE AREAS: - **Administration/Organizational Management** – The ability to practice participatory management; possession of good organizational skills and the knowledge of effective administration of school operations. - **Budgeting/School Finance/Plant Management/Business Services** – The ability to effectively and efficiently utilize and manage the facility and assigned support services through responsible stewardship of school resources and a working knowledge of school finance, such that the needs of his/her school can be effectively represented in the budgeting process, including budget development, acceptance, and implementation. - **Communications** – The ability to articulate effectively, both orally and in writing, the successes and needs of the school with the school committee, central administration, staff, students, parents, and the general public - in large and small groups and with individuals. - **Community Relations** – The ability to relate positively to the public; a view of the community/school relationship as a partnership; recognition of the need to be visible and active in the community and understanding the importance of considering community needs and wants. - **Curriculum/Instruction** – The ability to work with staff to identify assessments, concepts and skills related to Maine's Learning Results, and to contribute guidance and assistance to staff in planning and implementing curriculum utilizing appropriate instructional strategies. - **Educational Leadership** – The ability to inspire, motivate, guide and direct staff in setting and achieving the highest standards of educational excellence for the school and district. - **Educational Renewal** – The ability to contribute to constructive educational change and demonstrate knowledge of current practices and research in school improvement. - **Involvement in School and Community** – The ability to perform responsibilities as a visible presence in the school and to be aware of community developments, participating in and attending school events to the extent possible. - **Personnel Management** – The ability to recognize school staffing needs, to perceive in candidates the potential for suitability, and to contribute to an effective recruitment/selection/retention process. - **Professional Development** – The ability to contribute to the development and implementation of professional growth and staff development programs that raise both aspirations and expertise. - **Supervision/Evaluation** – The ability to supervise and evaluate staff and all activities through knowledge and the commitment to contribute to the improvement of instruction and the effectiveness of programs in general. SPECIFIC PERFORMANCE RESPONSIBILITIES MAY INCLUDE BUT ARE NOT NECESSARILY LIMITED TO: - Administration/Organizational Management - Plan, organize, and direct (or oversee/approve) implementation of all school activities. - Oversee the school’s administration and instruction; make recommendations when central office or school board authorization is needed. - Work with other members of the leadership team (central office and other administrative staff) on matters and issues of more than individual school import, such as curriculum, special services, transportation, and the like. - Budget school time to provide for the efficient conduct of instruction, co-curricular activities, and operational business. - Schedule the school day and classes within established guidelines to best meet students’ instructional needs. - Maintain high standards of student conduct, and enforce discipline as necessary, affording appropriate due process to students and parents. - Establish positive guides for proper student conduct and the maintaining of fair, consistent discipline. - Supervise the maintenance of accurate records on student progress and attendance. - Conduct staff meetings as necessary for the proper functioning of the school. - Plan and supervise fire drills and emergency preparedness program in accordance with legal requirements and established school system procedures. - Participate in principals’ meetings, negotiations meetings, and in such other meetings as may be required or appropriate. - Serve as an ex-officio member of all committees and councils within the school. - Delegate authority to appropriate personnel to assume responsibility for the school in the absence of the principal. - Budgeting/School Finance/Plant Management/Business Services - Prepare and submit the school’s budgetary requests, and monitor expenditures of allotted funds. - Supervise the maintenance of all required building records and reports. - Oversee appropriate accounting and control of school funds and student activities accounts. - Assume responsibility for the safety and administration of the school plant. - Oversee the daily use of the school facilities for both academic and non-academic purposes, including by school staff, students and the community. - Provide for adequate inventorying of school/school system property, and for the securing of and accountability for that property. - Communications - Keep the Superintendent informed of the school’s activities and problems. - Respond to written, oral, and electronic requests for information from appropriate sources. - Develop and implement a plan for communicating with parents on a regular basis. - Community Relations - Act as liaison between the school and the community, interpreting activities and policies of the school and encouraging community participation in school life. - Assume responsibility for all official school correspondence and information. - Curriculum/Instruction - Assume the responsibility assigned by school board/administrative policy in the development, revision, and evaluation of the school curriculum. - In coordination with appropriate members of the leadership team, supervise the guidance program and other instructional and student support services to enhance individual education and development. - Educational Leadership: - Establish and maintain a school climate that enhances teaching and learning. - Lead in the development, determination of appropriateness, and monitoring of the instructional program. - Assert leadership in times of crisis or civil disobedience in school in accordance with established policy and procedures. - Assume responsibility for the interpretation and implementation by the school’s staff of all school board policies and administrative procedures/regulations. - Serve as a member of such committees and attend such meetings as the superintendent may direct. - Assume an active role as a member of the District Leadership Team providing input to district-wide decision making. - Educational Renewal - Assist in the organizing of District renewal efforts and strategic planning. - Work with building principals and team leaders to design meaningful ways to monitor the implementation of improvement programs and strategies. - Keep abreast of educational changes and developments by attending appropriate meeting, reading professional journals and other publications, and discussing problems of mutual interest with others in the field. - Involvement in School and Community - Maintain active relationships with students and parents. - Participate in special events to recognize student achievement, as well as in typical school sponsored activities, functions, and extra-curricular events. - Establish and maintain relationships with local community groups and individuals: - To foster understanding and solicit support for overall school objectives and programs; - To interpret school building policies and procedures; and - Personnel Management - Coordinate personnel needs with appropriate other members of the administrative team. - Participate in the recruiting, screening, nomination, training, assigning, and evaluating of school building personnel. - Cooperate with college and university officials regarding teacher training and preparation. - To discuss and resolve individual student problems. - Professional Development - Orient newly assigned school staff members and assist in their development, as appropriate. - Participate in the in-service orientation and training of school staff. - Assume responsibility for monitoring own professional growth and development through participation in professional organizations, through attendance at regional, state and national meetings, through enrollment in advanced coursework and the like. - Supervision/Evaluation - Assume responsibility for supervision of all administrative, certified, and support staff attached to the school. - Supervise the school’s instructional practices. - Assume responsibility for evaluating and counseling of all staff members regarding individual and group performance. - Recommend, according to established procedures, the dismissal or non-renewal of a staff member whose performance is unsatisfactory. - Assume responsibility or supervision and evaluation of the school's extracurricular and athletic programs. - Other - Provide for regular and special conferences between parents and teachers - Prepare or supervise the preparation and submission of reports, records, lists, and all other paperwork required or appropriate to the school’s administration - Perform such other tasks as may be assigned. TERMS OF EMPLOYMENT: Per negotiated Cape Elizabeth Administrators Association agreement EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully completed and the extent to which yearly job goals are met. The Superintendent will perform the evaluation. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. Approved By the Cape Elizabeth School Board: June 13, 2006 # Middle School Assistant Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: Middle School Assistant Principal QUALIFICATIONS: Education/Certification: - Maine certification as a teacher and as an assistant principal or equivalent/Maine certificate 045 - Masters degree in education or related field Special Knowledge/Skills: - Successful experience working in a leadership role - Demonstrated ability to work with middle school age students and their parents - Knowledge of the philosophical, pedagogical, and programmatic aspects of middle level education - Excellent communication and collaboration skills REPORTS TO: Principal of Middle School and Superintendent of Schools SUPERVISES: Faculty and staff of Cape Elizabeth Middle School as assigned by the Middle School Principal or the Superintendent of Schools JOB GOAL: To assist the Middle School principal in leading and supervising the educational program at the school in accordance with the vision, mission, and values of the Cape Elizabeth School District. PERFORMANCE RESPONSIBILITIES: - Assist the Principal with general school needs as evidenced in: - General student management in the areas of discipline, attendance, and supervision including at sports events, dances and socials - Evaluation of non-teaching personnel - Evaluation of teaching personnel - Assist the Principal with all school-wide issues by attendance at meetings with team leaders, faculty, administrators, and school board as assigned. - Assist the Principal and Athletic Director by sharing in the monitoring of all school-sponsored activities - Serve as a member of the District Leadership Team. - Serve, as needed, as the administrative representative at special education and 504 meetings for students in grades 5 through 8. - Communicate both orally and in writing to parents and students as required. - Assist in curriculum development, K–12, as evidenced in instructional practices, educational initiatives, and supervision. - Be responsible for any other tasks that may be assigned by the Principal or the Superintendent. - Serve as a member of the Student Assistance Team. - Maintain a visible presence at school events and activities. TERMS OF EMPLOYMENT: Per negotiated Cape Elizabeth Educational Administrators Association agreement EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Middle School Principal will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. Approved By the Cape Elizabeth School Board: June 11, 2013 # Middle School Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: Middle School Principal QUALIFICATIONS: Education /Certification - Maine Department of Education certification as Principal or equivalent/State of Maine Administrator Certificate 040 - Minimum of Masters Degree in educational leadership or related field Special Knowledge/Skills - Successful experience working in a leadership role in education - Working knowledge of successful practices and tools for curriculum, professional development, and assessment - Ability to communicate and collaborate effectively with students, staff, and parents - Excellent skills in supervising and evaluating staff - Belief in and knowledge of the philosophical, pedagogical, and programmatic aspects of middle level education REPORTS TO: Superintendent of Schools SUPERVISES: Faculty and Staff of Cape Elizabeth Middle School JOB GOAL: To use leadership, supervisory, and administrative skills to develop, achieve and maintain the best possible educational program for the students of Cape Elizabeth Middle School that support the vision, mission, and values of the Cape Elizabeth School District. PERFORMANCE AREAS: - **Administration/Organizational Management** – The ability to practice participatory management; possession of good organizational skills and the knowledge of effective administration of school operations. - **Budgeting/School Finance/Plant Management/Business Services** – The ability to effectively and efficiently utilize and manage the facility and assigned support services through responsible stewardship of school resources and a working knowledge of school finance, such that the needs of his/her school can be effectively represented in the budgeting process, including budget development, acceptance, and implementation. - **Communications** – The ability to articulate effectively, both orally and in writing, the successes and needs of the school with the school board, central administration, staff, students, parents, and the general public - in large and small groups and with individuals. - **Community Relations** – The ability to relate positively to the public; a view of the community/school relationship as a partnership; recognition of the need to be visible and active in the community and understanding the importance of considering community needs and wants. - **Curriculum/Instruction** – The ability to work with staff to identify assessments, concepts and skills related to Maine's Learning Results, and to contribute guidance and assistance to staff in planning and implementing curriculum utilizing appropriate instructional strategies. - **Educational Leadership** – The ability to inspire, motivate, guide and direct staff in setting and achieving the highest standards of educational excellence for the school and district. - **Educational Renewal** – The ability to contribute to constructive educational change and demonstrate knowledge of current practices and research in school improvement. - **Involvement in School and Community** – The ability to perform responsibilities as a visible presence in the school and to be aware of community developments, participating in and attending school events to the extent possible. - **Personnel Management** – The ability to recognize school staffing needs, to perceive in candidates the potential for suitability, and to contribute to an effective recruitment/selection/retention process. - **Professional Development** – The ability to contribute to the development and implementation of professional growth and staff development programs that raise both aspirations and expertise. - **Supervision/Evaluation** – The ability to supervise and evaluate staff and all activities through knowledge and the commitment to contribute to the improvement of instruction and the effectiveness of programs in general. SPECIFIC PERFORMANCE RESPONSIBILITIES MAY INCLUDE BUT ARE NOT NECESSARILY LIMITED TO: - Administration/Organizational Management - Plan, organize, and direct (or oversee/approve) the implementation of all school activities. - Oversee the school’s administration and instruction; make recommendations when central office or school board authorization is needed. - Work with other members of the leadership team (central office and other administrative staff) on matters and issues of more than individual school import, such as curriculum, special education, transportation, and the like. - Budget school time to provide for the efficient conduct of instruction, co-curricular activities, and operational business. - Schedule the school day and classes within established guidelines to best meet students’ instructional needs. - Maintain high standards of student conduct, and enforce discipline as necessary, affording appropriate due process to students and parents. - Establish positive guidelines for proper student conduct and for maintaining fair, consistent discipline. - Supervise the maintenance of accurate records on student progress and attendance. - Conduct staff meetings as necessary for the proper functioning of the school. - Plan and supervise fire drills and emergency preparedness program in accordance with legal requirements and established school system procedures. - Participate in district principals’ meetings, negotiations meetings, and in such other meetings as may be required or appropriate. - Serve as an ex-officio member of all committees and councils within the school. - Delegate authority to appropriate personnel to assume responsibility for the school in the absence of the principal. - Budgeting/School Finance/Plant Management/Business Services - Prepare and submit the school’s budgetary requests, and monitor expenditures of allotted funds. - Supervise the maintenance of all required building records and reports. - Oversee appropriate accounting and control of school funds and student activities accounts. - Assume responsibility for the safety and administration of the school plant. - Oversee the daily use of the school facilities for both academic and non-academic purposes, including by school staff, students and the community. - Provide for adequate inventorying of school/school system property, and for the securing of and accountability for that property. - Work with maintenance, custodial and other staff to address facility needs. - Communications - Keep the Superintendent informed of the school’s activities and problems/concerns. - Respond to written, oral, and electronic requests for information from appropriate sources. - Develop and implement a plan for communicating with parents on a regular basis. - Community Relations - Act as a liaison between the school and the community, interpreting activities and policies of the school and encouraging community participation in school life. - Assume responsibility for all official school correspondence and information. - Curriculum/Instruction - Assume the responsibility assigned by school board/administrative policy in the development, revision, and evaluation of the school curriculum and of the school’s instructional and assessment practices. - In coordination with appropriate members of the leadership team, supervise the guidance program and other instructional and student support services to enhance individual education and development. - Educational Leadership: √ Establish and maintain a school climate that enhances teaching and learning. - Lead in the development, determination of appropriateness, and monitoring of the instructional program. - Assert leadership in times of crisis in school in accordance with established policy and procedures. - Assume responsibility for the interpretation and implementation, by the school’s staff, of all school board policies and administrative procedures/regulations. - Serve as a member of such committees and attend such meetings as the superintendent may direct. - Assume an active role as a member of the District Leadership Team providing input to district-wide decision making. - Educational Renewal - Assist in the organizing of District renewal efforts and strategic planning. - Work with building principals and team leaders to design meaningful ways to monitor the implementation of improvement programs and strategies. - Keep abreast of educational changes and developments by attending appropriate meetings, reading professional journals and other publications, and discussing problems of mutual interest with others in the field. - Involvement in School and Community - Maintain active relationships with students and parents. - Participate and maintain a visible presence at special events that recognize student achievement, as well as in typical school sponsored activities, functions, and extracurricular events. - Establish and maintain relationships with local community groups and individuals: - To foster understanding and solicit support for overall school objectives and programs; and - To interpret school building policies and procedures. - Personnel Management - Coordinate personnel needs with appropriate other members of the administrative team. - Participate in the recruiting, screening, nomination, training, assigning, and evaluating of school building personnel. - Cooperate with college and university officials regarding teacher training and preparation. - Discuss and resolve individual student problems. - • Professional Development - Orient newly assigned school staff members and assist in their development, as appropriate. - Participate in the in-service orientation and training of school staff. - Assume responsibility for monitoring own professional growth and development through participation in professional organizations, attendance at regional, state and national meetings, enrollment in advanced coursework, and the like. - Supervision/Evaluation - Assume responsibility for supervision of all administrative, certified, and support staff attached to the school. - Supervise the school’s instructional and assessment practices. - Assume responsibility for evaluating and counseling of all staff members regarding individual and group performance. - Recommend, according to established procedures, the dismissal or non-renewal of a staff member whose performance is unsatisfactory. - Assume responsibility for supervision and evaluation of the school’s extracurricular and athletic programs. - Other - Provide for regular and special conferences between parents and teachers - Prepare or supervise the preparation and submission of reports, records, lists, and all other paperwork required or appropriate to the school’s administration - Perform such other tasks as may be assigned. TERMS OF EMPLOYMENT: Applicable terms of the Cape Elizabeth Administrators Association agreement. EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Superintendent will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. Approved By the Cape Elizabeth School Board: June 11, 2013 # Pond Cove Elementary School Assistant Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: Pond Cove Elementary School Assistant Principal QUALIFICATIONS: Education/Certification: - Maine certification as a teacher and as an assistant principal or equivalent/Maine certificate 045 - Masters degree in education or related field Special Knowledge/Skills: - Successful experience working in a leadership role - Demonstrated ability to work with elementary school age students and their parents - Knowledge of the philosophical, pedagogical, and programmatic aspects of elementary level education - Excellent communication and collaboration skills REPORTS TO: Principal of Pond Cove Elementary School and Superintendent of Schools SUPERVISES: Faculty and staff of Pond Cove Elementary School as assigned by the Pond Cove Elementary School Principal or the Superintendent of Schools JOB GOAL: To assist the Pond Cove Elementary School principal in leading and supervising the educational program at the school in accordance with the vision, mission, and values of the Cape Elizabeth School District. PERFORMANCE RESPONSIBILITIES: - Assist the Principal with general school needs as evidenced in: - General student management in the areas of discipline, attendance, and supervision - Evaluation of non-teaching personnel - Evaluation of teaching personnel - Assist the Principal with all school-wide issues by attendance at meetings with team leaders, faculty, administrators, and school board as assigned. - Assist the Principal by sharing in the monitoring of all school-sponsored activities - Serve as a member of the District Leadership Team. - Serve, as needed, as the administrative representative at special education or 504 meetings for students in grades K through 4. - Communicate both orally and in writing to parents and students as required. - Assist in curriculum development, K–12, as evidenced in instructional practices, educational initiatives, and supervision. - Be responsible for any other tasks that may be assigned by the Principal or the Superintendent. - Serve as member of the Student Assistance Team. - Maintain a visible presence at school events and activities. TERMS OF EMPLOYMENT: Applicable terms of the Cape Elizabeth Educational Administrators’ Association agreement. EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Elementary School Principal will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. Approved By the Cape Elizabeth School Board: June 11, 2013 # Pond Cove Elementary School Principal CAPE ELIZABETH SCHOOL DEPARTMENT Job Description TITLE: Pond Cove Elementary School Principal QUALIFICATIONS: Education /Certification - Maine Department of Education certification as Building Administrator (040) or equivalent/State of Maine Administrator Certificate - Minimum of Masters Degree Special Knowledge/Skills - Successful experience working in a leadership role in education - Working knowledge of curriculum, professional development and assessment - Excellent skills in communicating and collaborating with staff and parents - Excellent skills in supervising and evaluating staff - Classroom experience at the elementary level - Excellent knowledge of elementary level curriculum and its inherent unique attributes REPORTS TO: Superintendent of Schools SUPERVISES: Faculty and Staff of Pond Cove Elementary School JOB GOAL: To use leadership, supervisory, and administrative skills to develop, achieve and maintain the best possible educational program for the students of Cape Elizabeth that supports the mission, vision and beliefs of the Cape Elizabeth School Department. PERFORMANCE AREAS: - **Administration/Organizational Management** – The ability to practice participatory management; possession of good organizational skills and the knowledge of effective administration of school operations. - **Budgeting/School Finance/Plant Management/Business Services** – The ability to effectively and efficiently utilize and manage the facility and assigned support services through responsible stewardship of school resources and a working knowledge of school finance, such that the needs of his/her school can be effectively represented in the budgeting process, including budget development, acceptance, and implementation. - **Communications** – The ability to articulate effectively, both orally and in writing, the successes and needs of the school with the school board, central administration, staff, students, parents, and the general public - in large and small groups and with individuals. - **Community Relations** – The ability to relate positively to the public; a view of the community/school relationship as a partnership; recognition of the need to be visible and active in the community and understanding the importance of considering community needs and wants. - **Curriculum/Instruction** – The ability to work with staff to identify assessments, concepts and skills related to Maine's Learning Results, and to contribute guidance and assistance to staff in planning and implementing curriculum utilizing appropriate instructional strategies. - **Educational Leadership** – The ability to inspire, motivate, guide and direct staff in setting and achieving the highest standards of educational excellence for the school and district. - **Educational Renewal** – The ability to contribute to constructive educational change and demonstrate knowledge of current practices and research in school improvement. - **Involvement in School and Community** – The ability to perform responsibilities as a visible presence in the school and to be aware of community developments, participating in and attending school events to the extent possible. - **Personnel Management** – The ability to recognize school staffing needs, to perceive in candidates the potential for suitability, and to contribute to an effective recruitment/selection/retention process. - **Professional Development** – The ability to contribute to the development and implementation of professional growth and staff development programs that raise both aspirations and expertise. - **Supervision/Evaluation** – The ability to supervise and evaluate staff and all activities through knowledge and the commitment to contribute to the improvement of instruction and the effectiveness of programs in general. SPECIFIC PERFORMANCE RESPONSIBILITIES MAY INCLUDE BUT ARE NOT NECESSARILY LIMITED TO: - Administration/Organizational Management - Plan, organize, and direct (or oversee/approve) implementation of all school activities. - Oversee the school’s administration and instruction; make recommendations when central office or school board authorization is needed. - Work with other members of the leadership team (central office and other administrative staff) on matters and issues of more than individual school import, such as curriculum, special services, transportation, and the like. - Budget school time to provide for the efficient conduct of instruction, special events, and operational business. - Schedule the school day and classes within established guidelines to best meet students’ instructional needs. - Maintain high standards of student conduct, and enforce discipline as necessary, affording appropriate due process to students and parents. - Establish positive guides for proper student conduct and the maintaining of fair, consistent discipline. - Supervise the maintenance of accurate records on student progress and attendance. - Conduct staff meetings as necessary for the proper functioning of the school. - Plan and supervise fire drills and emergency preparedness program in accordance with legal requirements and established school system procedures. - Participate in principals’ meetings, negotiations meetings, and in such other meetings as may be required or appropriate. - Serve as an ex-officio member of all committees and councils within the school. - Delegate authority to appropriate personnel to assume responsibility for the school in the absence of the principal. - Budgeting/School Finance/Plant Management/Business Services - Prepare and submit the school’s budgetary requests, and monitor expenditures of allotted funds. - Supervise the maintenance of all required building records and reports. - Oversee appropriate accounting and control of school funds and student activities accounts. - Assume responsibility for the safety and administration of the school plant. - Oversee the daily use of the school facilities for both academic and non-academic purposes, including by school staff, students and the community. - Provide for adequate inventorying of school/school system property, and for the securing of and accountability for that property. - Work with maintenance, custodial and other staff to address facility needs. - Communications - Keep the Superintendent informed of the school’s activities and problems. - Respond to written, oral, and electronic requests for information from appropriate sources. - Develop and implement a plan for communicating with parents on a regular basis. - Community Relations - Act as liaison between the school and the community, interpreting activities and policies of the school and encouraging community participation in school life. - Assume responsibility for all official school correspondence and information. - Curriculum/Instruction - Assume the responsibility assigned by school board/administrative policy in the development, revision, and evaluation of the school curriculum, and of the school’s instructional and assessment practices. - In coordination with appropriate members of the leadership team, supervise the guidance program and other instructional and student support services to enhance individual education and development. - Educational Leadership: - Establish and maintain a school climate that enhances teaching and learning. - Lead in the development, determination of appropriateness, and monitoring of the instructional program. - Assert leadership in times of crisis or civil disobedience in school in accordance with established policy and procedures. - Assume responsibility for the interpretation and implementation by the school’s staff of all school board policies and administrative procedures/regulations. - Serve as a member of such committees and attend such meetings as the superintendent may direct. - Assume an active role as a member of the District Leadership Team providing input to district-wide decision making. - Educational Renewal - Assist in the organizing of District renewal efforts and strategic planning. - Work with building principals and team leaders to design meaningful ways to monitor the implementation of improvement programs and strategies. - Keep abreast of educational changes and developments by attending appropriate meeting, reading professional journals and other publications, and discussing problems of mutual interest with others in the field. - Involvement in School and Community - Maintain active relationships with students and parents. - Participate and maintain a visible presence at special events that recognize student achievement, as well as in typical school sponsored activities, functions, and extracurricular events. - Establish and maintain relationships with local community groups and individuals: - To foster understanding and solicit support for overall school objectives and programs; - To interpret school building policies and procedures; and - Personnel Management - Coordinate personnel needs with appropriate other members of the leadership team. - Participate in the recruiting, screening, nomination, training, assigning, and evaluating of school building personnel. - To discuss/mediate and resolve individual student problems with school staff. - Professional Development - Orient newly assigned school staff members and assist in their development, as appropriate. - Participate in the in-service orientation and training of school staff. - Assume responsibility for monitoring own professional growth and development through participation in professional organizations, through attendance at regional, state and national meetings, through enrollment in advanced coursework and the like. - Supervision/Evaluation - Assume responsibility for supervision of all administrative, certified, and support staff attached to the school. - Supervise the school’s instructional and assessment practices. - Assume responsibility for evaluating and counseling of all staff members regarding individual and group performance. - Recommend, according to established procedures, the dismissal or non-renewal of a staff member whose performance is unsatisfactory. - Assume responsibility or supervision and evaluation of the school’s extracurricular program. - Other - Provide for regular and special conferences between parents and teachers - Prepare or supervise the preparation and submission of reports, records, lists, and all other paperwork required or appropriate to the school’s administration - Perform such other tasks as may be assigned by the Superintendent. TERMS OF EMPLOYMENT: Applicable terms of the Cape Elizabeth Administrators Association agreement. EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Superintendent will perform the evaluation. The Cape Elizabeth School Department expects that all employees will perform assigned duties diligently, professionally and efficiently and in compliance with all district policies and procedures as well as all federal and state laws. NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. APPROVED: June 13, 2006 Revised: October 9, 2012 # Special Education Early Learning & Elementary Coordinator ### POSITION SUMMARY
The Special Education Early Learning & Elementary Coordinator provides leadership, supervision, and coordination of special education services for children ages 3-4 within an early learning environment and for children who receive special education services from kindergarten through grade 4 at Pond Cove Elementary School. The Special Education Early Learning & Elementary Coordinator will ensure that special education eligible children, starting at age 3, will have access to a Free Appropriate Public Education (FAPE). As Cape Elizabeth expands its responsibility for early childhood special education services, this role will lead Child Find activities and coordinate the special education referral, evaluation, and service delivery process for children starting at age 3 through grade 4. The Special Education Early Learning & Elementary Coordinator will ensure high-quality, developmentally appropriate programming aligned with district priorities and state and federal requirements. Working collaboratively with community based partners, building administrators, district leadership, special education teams, service providers and families, the Coordinator will support inclusive practices and seamless transitions into early learning and elementary environments promoting positive educational, developmental, and social-emotional outcomes for young learners.
### QUALIFICATIONS
#### **Education/Certification**:
● Master’s degree in Special Education or Educational Leadership with a concentration in special education administration preferred.
● Maintains, or is eligible for, one of the following:
● Administrator of Special Education (030)
● Assistant Administrator of Special Education (035)
● State of Maine Administrator Certificate (030)
● Teacher of students with disabilities (282 or 282b)
#### **Special Knowledge/Skills**:
● At least 5 years of successful teaching experience of students with disabilities ages 3-5 or at the elementary level.
● Strong knowledge of early childhood development and early learning instructional best practices.
● Understanding of Child Find processes, FAPE requirements, and IDEA regulations for identified children
● Thorough knowledge of Special Education regulations
● Knowledge of elementary education and proven ability to work with general education learning systems and the special education system
● Experienced with supervision of Educational Technicians and participating/leading/supporting special education teachers
● Ability to work with a variety of organizations and stakeholders across the early learning system within Cape Elizabeth and Southern Maine
● Strong leadership, communication, and organizational skills
● Excellent written and oral communication skills
● Has the ability to interact positively and collaboratively with a variety of related service providers, educational staff, Administration, students and families
● Firm understanding of Mainecare billing procedures
● Experience with the use special education data base systems such as CINC and Adori
● Successful background, criminal records, fingerprinting and reference check
● Commitment to equity, inclusion, and developmentally appropriate practices.
### ESSENTIAL DUTIES AND RESPONSIBILITIES
#### **Program Supervision and Coordination**:
● Supervise and support special education programming and services for children starting at age 3 through grade 4 at Pond Cove Elementary School
● Provide supervision and evaluation of special education teachers and related service providers in coordination with the Assistant Superintendent/Director of Special Education
● Ensure implementation of developmentally appropriate special education practices for children ages 3 through grade 4 at Pond Cove Elementary School
● Monitor program quality, classroom environments, and instructional practices
● Assist with scheduling, staffing coordination, and program operations as assigned
#### **Special Education, Child Find & FAPE Responsibilities**:
● Serve as the district administrative representative at early learning & elementary special education meetings, including referral, eligibility determinations, annual IEP team meetings and transition meetings, with authority to commit district resources and ensure provision of FAPE
● Serve as the district lead for Child Find activities for children ages 3 through grade 4 within Cape Elizabeth, ensuring timely identification, referral, and follow-up for children with suspected developmental delays or disabilities
● Coordinate the early learning special education process, including referrals, evaluations, eligibility determinations, and transitions into services
● Ensure the district meets its obligations to provide FAPE to eligible children starting at age 3 in accordance with IDEA and Maine Department of Education requirements
● Serve as a primary point of contact for early learning & elementary special education services, supporting communication among families, service providers, and school teams
● Support compliance with all state and federal regulations related to early learning & elementary special education programming
#### **Leadership, Collaboration and Family Engagement**:
● Oversee Family Engagement for special education students starting at age 3 through grade 4 at Pond Cove Elementary School
● Serve as a liaison between community based partners and district and building administrators
● Collaborate with special education teams to support inclusive practices and compliance with IDEA requirements
● Foster positive relationships with families, community agencies, and early learning community based partners
● Support family engagement efforts by providing guidance, resources, and communication related to early learning special education programming and services
#### **Professional Development Instructional Support:**
● Plan, provide, and coordinate professional learning opportunities for early learning special education and elementary special education staff
● Support continuous instructional improvement through coaching, modeling, and feedback
● Stay current on best practices, research, and trends in special education early learning and elementary special education
● Share relevant research, resources, and professional learning opportunities with staff and administrators
#### **Operations, Compliance & Communication**:
● Assist with data collection, reporting, and documentation related to special education early learning and elementary programming
● Maintain Special Education Compliance in all areas
● Maintain current knowledge of early learning standards, licensing requirements, and educational regulations
● Participate in district meetings, committees, and professional learning communities as required (including at night and during the summer)
● Perform other duties as assigned by building or district administration
● Maintain and manage early learning and elemenatry special education budget
#### **Legal and Ethical Duties**:
● Maintains confidentiality regarding student, staff, and school records
● Demonstrates respect for the legal and human rights of students, staff, and families
● Follows all district health and safety procedures
● Arrives and departs punctually, notifying appropriate personnel about absences and coverage
● Upholds professional ethics, dependability, and fairness in all duties and relationships
● Ensures compliance with all applicable state and federal education laws and mandates, including IDEA
### **REPORTS TO:**
Assistant Superintendent/Director of Special Education
### WORKING CONDITIONS #### Mental Demands:
Calculating, comparing, editing, problem-solving, evaluating, interpreting, organizing, consulting, analyzing, planning, designing, documenting, specifying, coordinating, implementing, presenting
#### Physical Demands:
The physical demands listed here are representative of those that are required to successfully perform the essential functions of this job: sitting, walking, climbing stairs, operating computers and other equipment, using tools, and lifting or moving up to 50 pounds.
#### Environmental Conditions:
Inside, working around moving objects, working alone
### **TERMS OF EMPLOYMENT**:
Twelve month year, with actual salary, benefits and work year set by the Board of Education through contract negotiations and appropriate policies.
### **EVALUATION**:
The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met. The Assistant Superintendent/Director of Special Education will perform the evaluation.
NOTE: The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.
APPROVED: May 13, 2026
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